The Trusty Oak Blog

7 Ways Virtual Assistants Can Help Make the Holidays Extra Special

We are sliding into the holidays faster than we know it! It will soon be a busy season for everyone, and now is the time to start preparing for festivities and travel. A Virtual Assistant can help with the mountain of tasks you have in front of you so your holidays can be a time of rest, enjoying family and friends, and recharging for the upcoming year.  Consider these suggestions to review with your VA sooner rather than later:

1. Get in the Mood

Order decorations, lights, candles, flowers, and other holiday items for your office and client spaces. This will get you in the mood!

2. Holiday Cards

Order holiday cards, personalize them, and coordinate client address information and postage. Consider sending Thanksgiving cards, as this will surprise your clients and not get shuffled into the mailbox with the regular holiday cards. Depending on client volume, they can be hand-written and personalized.

3. Gifts

Share your holiday gift list and have your VA make suggestions, research the best gifts, and make sure they are delivered in a timely fashion. Many businesses provide very unique and special gifts.

4. Organize

Organize and share your travel plans with your VA. Plan flights, accommodations, activities, entertainment, excursions, and restaurants you would like. Don’t forget to keep relaxation time, beach time, nap time, shopping time, hobby time, or “ME” time in these plans.

5. Meals

Write a grocery list and coordinate the appropriate delivery date and time if you are staying in for the holidays. Consider catering for holiday events to save you time and stress. Remember to plan after-holiday meals that are simple so you are ready to wind down and recharge later.

6. Holiday Party

Plan a virtual holiday party for friends and family that you cannot be with in person. Ask each invitee to be ready to share their favorite gift they ever received, favorite holiday memory, or wish for the New Year.

7. Calendar Planning

Coordinate dates, times, and events that affect your calendar. Review email processing, calendar management, social media upkeep, and year-end reviews that need to be done.

Block out time for fun! Do something that you have always wanted to do and never have time for – build a snowman, go sledding, watch a holiday movie, try a new recipe, try ice-skating, go skiing, take a hike in the great outdoors, play a new game or maybe just relax by the fire with a nice cup of hot chocolate with whipped cream ☺

If you would like a VA to help you with these holiday tasks, book a call with our team today!

Michelle Kelley Olsen

Michelle works with clients in a compassionate and collaborative manner. She has over 20 years of experience as a virtual and personal assistant in various administrative, customer service, and technical support roles. She enjoys assisting clients with administrative tasks, calendar management, email management, researching, and coordination of travel arrangements. She is a fast learner, loves to learn new things, and goes above and beyond to ensure her clients are satisfied with her work.

She worked as a remote technical support specialist for a software company for the last eight years. Daily tasks consisted of managing all inbound and outbound calls, email management, customer training and troubleshooting, documentation of events, and escalation of issues as necessary. She has worked as a virtual & personal assistant for several small business owners, chiropractors, mediators, and marketing organizations.

Michelle has the expertise to assist clients in a friendly, enthusiastic, and dedicated manner. She understands that each client has different needs to accomplish their goals and appreciates that the communication and collaboration with each should be tailored. She has a solid work ethic and strong communication skills and can communicate effectively via phone, email, chat, or video call.

Michelle enjoys walking, hiking, camping, and playing with her dog, Sadie. Her favorite inside activities are painting, puzzling, and various crafts. She is an upbeat, positive person who passionately enjoys helping others.




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